PASBO PORTAL

Sponsor/Exhibitor Information

Thank you for your interest in PASBO's Annual Conference and Exhibits at the Hershey Lodge, March 11-14, 2025. There are 249 exhibit spaces. Exhibit days are Wednesday, March 12 and Thursday, March 13. Attendees will be from school business including but not limited to: Business managers, technology directors, facilities, food service, transportation, HR and accounting.

EXHIBITS SOLD OUT - Please contact Karen Rogers at krogers@pasbo.org to be placed on the waiting list.


SPONSORSHIPS AVAILABLE - Join us at the Annual Conference as a sponsor!  See below for available sponsorship options.  To sign up, select the Exhibits/Sponsor Sales Form tab to the right and press START to begin. At the booth map page, check the box below the booth map to proceed and select your sponsorship.  Contact Karen Rogers at krogers@pasbo.org if you have any questions or need assistance.

Some sponsorship benefits may be limited or no longer available based upon sign-up date.  Please contact krogers@pasbo.org for more information.

 
Sponsorship
Price:   $5,000
Unlimited
Thursday, 6:00 PM – 10:00 PM - Reception and Dinner - Join us for "Retro Game Night" with video games, photo booth, and DJ karaoke entertainment and dancing for attendees and exhibitors with purchased ticket
  • Signage at Event – with company name and logo
  • Introduction at Event
  • Opportunity to speak at event – limit 1 minute to address audience
  • Event concierge – opportunity to meet/greet attendees at event
  • Two complimentary full conference registrations (includes meals & 2 tickets to event)
  • Company Logo on conference website page
  • Sponsor listing in PASBO Report – company name and logo listed in magazine Company name and logo included in conference mobile app
  • Receipt of Annual Conference Attendee Registration List – Excel spreadsheet format includes name, title, employer, address and email address (if provided) sent 2 weeks before and 2 weeks after conference
  • Advanced Booth Sales Notice for next year – will receive email notice with booth sales link before sales open to public
Price:   $3,500
Unlimited
Wednesday 12:30 PM – 1:30 PM – Private Lunch with awards recognition for Regional Chapter Officers and liaisons from across the state 
  • Signage at Event – with company name and logo
  • Introduction at Event 
  • Opportunity to speak at event – limit 1 minute to address audience
  • Event concierge – opportunity to meet/greet attendees at event
  • One complimentary full conference registration (includes meals)
  • Company Logo on conference website page
  • Sponsor listing in PASBO Report – company name and logo listed in magazine
  • Company name and logo included in conference mobile app
  • Receipt of Annual Conference Attendee Registration List – Excel spreadsheet format includes name, 
  •      title, employer, address and email address (if provided) sent 2 weeks before and 2 weeks
  •      after conference
  • Advanced Booth Sales Notice for next year – will receive email notice with booth sales link before sales
  •      open to public
Price:   $3,000
Unlimited
Continental breakfast with hot food selections served in 2 locations for attendees and exhibitors
  • Signage at Event – with company name and logo
  • Event concierge – opportunity to meet/greet attendees at event
  • One complimentary full conference registration (includes meals)
  • Company Logo on conference website page
  • Sponsor listing in PASBO Report – company name and logo listed in magazine Company name and logo included in conference mobile app
  • Receipt of Annual Conference Attendee Registration List – Excel spreadsheet format includes name, title, employer, address and email address (if provided) sent 2 weeks before and 2 weeks after conference
  • Advanced Booth Sales Notice for next year – will receive email notice with booth sales link before sales open to public
Price:   $3,000
Unlimited
Wednesday and Thursday 11:45 AM – 1:30 PM - Lunch served inside ballroom for attendees and exhibitors – requires meal ticket purchased with conference registration
  • Signage at Event – with company name and logo Sponsor Sign on each dining table
  • Event concierge – opportunity to meet/greet attendees at event
  • One complimentary full conference registration (includes meals)
  • Company Logo on conference website page
  • Sponsor listing in PASBO Report – company name and logo listed in magazine
  • Company name and logo included in conference mobile app
  • Receipt of Annual Conference Attendee Registration List – Excel spreadsheet format includes name, title, employer, address and email address (if provided) sent 2 weeks before and 2 weeks after conference
  • Advanced Booth Sales Notice for next year – will receive email notice with booth sales link before sales open to public
Price:   $2,500
Unlimited
Beverage stations with coffee, tea and water set-up in heavily trafficked areas outside session rooms, in lobby areas and inside exhibit hall for attendees and exhibitors
  • Signage at Event – with company name and logo
  • Event concierge – opportunity to meet/greet attendees at event
  • One complimentary full conference registration (includes meals)
  • Company Logo on conference website page
  • Sponsor listing in PASBO Report – company name and logo listed in quarterly magazine
  • Company name and logo included in conference mobile app
  • Receipt of Annual Conference Attendee Registration List – Excel spreadsheet format includes name, title, employer, address and email address (if provided) sent 2 weeks before and 2 weeks after conference
  • Advanced Booth Sales Notice for next year – will receive email notice with booth sales link before sales open to public
Price:   $3,000
Available:  2     Sold:  0
Tuesday 10:00 AM – 4:00 PM - Elements of School Law & Elements of Purchasing workshop courses with lunch – requires separate registration fee   
  • Signage at Event – with company name and logo
  • Introduction at Event 
  • Opportunity to speak at event – limit 1 minute to address audience
  • Event concierge – opportunity to meet/greet attendees at event
  • One complimentary full conference registration (includes meals and 1 ticket to event)
  • Company Logo on conference website page
  • Sponsor listing in PASBO Report – company name and logo listed in magazine
  • Company name and logo included in conference mobile app
  • Receipt of Annual Conference Attendee Registration List – Excel spreadsheet format includes name, title, employer, address and email address (if provided) sent 2 weeks before and 2 weeks after conference
  • Advanced Booth Sales Notice for next year – will receive email notice with booth sales link before sales open to public
Price:   $2,500
    Sold Out
Open lounge seating areas (2 locations) for networking with colleagues, charging devices, etc.
  • Signage at Event – with company name and logo
  • Event concierge – opportunity to meet/greet attendees at event
  • One complimentary full conference registration (includes meals)
  • Company Logo on conference website
  • Sponsor listing in PASBO Report – company name and logo listed in magazine
  • Company name and logo included in conference mobile app
  • Receipt of Annual Conference Attendee Registration List – Excel spreadsheet format includes name, title, employer, address and email address (if provided) sent 2 weeks before and 2 weeks after conference
  • Advanced Booth Sales Notice for next year – will receive email notice with booth sales link before sales open to public  
Price:   $ 600
Unlimited

You MUST have an exhibit booth to take advantage of this opportunity.

All sponsors will receive the following recognition:

  • Participation in the Exhibit Booth Search - See Below for details
  • A sponsor cling on the aisle floor outside your booth
  • Signage at the Tuesday Night event during the conference
  • Four lapel pins to be worn by representatives 
  • Additional ranking points for next year’s booth placement
  • Acknowledgement in PASBO Report

Exhibit Booth Activity
Attendees can participate in an activity that sends them to sponsors’ booths on Wednesday and Thursday. Only exhibit sponsors will be a part of this activity. More details will be provided at a later date.

 
Exhibit Hall Hours (SUBJECT TO CHANGE)
• Wednesday, March 12, 2025 -  10:15 a.m. - 3:00 p.m.
• Thursday, March 13, 2025 -     9:15.a.m. - 2:45 p.m.

Exhibit Set-Up (SUBJECT TO CHANGE):
• Tuesday, March 11, 2025 - 12:00 p.m. - 7:00 p.m
• Wednesday, March 12, 2025 -  6:45 a.m. - 10:00 a.m.

Exhibit Take-Down Hours
• Thursday, March 13, 2025 -   2:45 p.m. - 6:00 p.m
No booth may be dismantled prior to the designated time without permission from PASBO.  PASBO reserves the right to disqualify any vendor from any PASBO event for non-compliance with this requirement.

Booth Details: (Limit of 2 Booths)
All booths are $2,350 before 9/30/24 and $2,550 after 9/30/24
Booth sizes are 10' wide x 8' deep, 10' wide x 6' deep or 8' wide x 8' deep. See exhibiti map for booth sizes.

Booth price includes pipe and drape (blue/white), sign with booth number and company name, one 6’ skirted table, two stack chairs; and conference registrations for 8 representatives per booth. Exhibit areas are carpeted. Additional fees apply for electric, internet, furniture, drayage, etc. to be ordered and paid directly by exhibitor (details included in Exhibitor Kit to be posted in Exhibit Service Center when available in October). 

To see a list of companies already registered, select "Exhibitor List" or "Exhibit Map."

For questions or if you need additional information please contact Karen Rogers at krogers@pasbo.org or 717-540-9551.

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